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Human Resources

Employee Information

Important Documents
Personnel Ordinance – This document explains all aspects of County employment.

G-4 State Withholding Tax Form needs to be returned either by email to Angelia Byard or Kyria Williams, by fax to 678-734-3142 or delivered to Human Resources.
Federal tax forms and other demographic changes can be made through the Employee Self Service Portal (ESS).

Frequently Asked Questions:


  • 2024 Holiday Schedule
  • Leave Balances are maintained in the Novatime System ONLY.
    Employee Web Access to Novatime System
  • Employee Self Service Portal – Employee portal for updating demographic information, federal tax withholding, direct deposit, and viewing previous paychecks.
  • Direct Deposit allows employees to designate money to multiple accounts. Direct Deposit notifications are e-mailed to employees one day prior to pay day. Final paychecks are not sent by direct deposit; final paychecks are picked up from your Department Head/Supervisor.


  • Deductibles are based on a calendar year, January 1 – December 31.
  • Dependents may be added or removed from insurance during the plan year if you experience a Qualifying Event.
    • Qualifying events include birth/adoption/death, marriage/divorce/legal separation, gaining/losing employment, gaining/losing eligibility for benefits, etc.
      Proper documentation MUST be submitted to the Human Resource Office within 30 days of the qualifying event.
  • Insurance becomes effective on the 1st day of the month following 30 calendar days of employment. Premiums are paid a month in advance
  • Open Enrollment is in May of each year. Elections/Changes become effective July 1st of each year.

Additional Benefits:

  • Employee Assistance Program (EAP) is provided to full-time employees and their immediate family members and provides six free visits per concern with a licensed counselor. Counseling by phone is available 24/7, 1-800-865-1044, or appointments may be scheduled.
  • Virgin Pulse is a well-being program available to full time employees that gives employees the tools to get active, get healthy, and get rewarded.
  • Wellness Program – Spalding County is concerned about the health and wellness of our employees. See page 13 in your Benefits Handbook for ways to earn up to $700 in health rewards.  


  • Effective January 1, 2019 our retirement plan is a mandatory contributory Defined Benefit Plan.  Calculation of benefits include a 2% multiplier and the plan effective date for current DB participants will be January 1, 2007, or date of hire if hired after January 1, 2007.  The Plan includes a MANDATORY contribution of 2% for Regular employees and 4% for Public Safety (certified Firefighters and POST Mandated Law Enforcement Officers with Arrest Powers).  Public Safety  includes an early out retirement provision using a 75 rule with a minimum age of 50.
  • Deferred Compensation is available and is 100% funded by the Employee. You may begin contributions at any time; contributions are made on either a pre-tax basis or after-tax (Roth) basis. Deferred Compensation is NOT a savings account and is NOT available for withdrawal until your employment ends.
  • Emergency retirement withdrawal: Withdrawals from the 457 Deferred Compensation Plan due to financial hardship of an unforeseeable nature are allowed on a very limited basis, and only if the application and supporting documentation demonstrate that the request meets Plan and IRS regulations. See attached form for instructions.
Spalding County, GA